Can You See Who Downloads From Your Google Drive

If you host a lot of important files on Google Drive and Google Documents, yous might want to know who else has their hands on your files. Whether it'south contracts, personal data or a absurd lilliputian project you've been working on, there'south all kinds of reasons to watch out for who has their hands on it.

Tin I monitor downloads on Google Drive and Google Docs?

Are you a Google Apps Unlimited or Google Apps for Teaching user? Yes?  Then YES, Google Apps Unlimited and Google APps for Educational activity customers tin monitor downloads on Google Drive and Google Docs.

If Not, then no, unfortunately. All the same, you could ever sign upwards for one of these services. Let's talk nigh how to monitor your downloads once you have.

How To Monitor Company Downloads in Google Apps

Once you lot're paying for Google Apps Unlimited or signed up with Google Apps for Education, y'all have access to something called the Google Apps Admin Console.

From the Google Apps Admin Console, click Reports, then Audit, so Drive. From hither, you'll be able to run across all kinds of data, including what action was performed, by what user, at what time and date, etc. Notation that the Drive Audits only last for upward to half-dozen months in retentiveness fourth dimension.

On the side of the page, there's a Filters section that you can use to create your own filters. From here, you can create a filter for users downloading files, and you'll be given the user'south name, their IP address, the exact date, and more than.

The possibilities offered by the Bulldoze inspect log doesn't stop with seeing who downloaded what, either. Other data you tin can find is who has created, viewed,, previewed, updated, downloaded, shared or fifty-fifty deleted content on Drive. This doesn't stop with Docs- information technology covers other Google Apps, and even files that you lot upgraded to your Google Drive.

What Else Tin can I Practise With Google Apps Unlimited?

Since yous're using Google Apps Unlimited/For Education, you now accept access to a whole bunch of new applications and features. In addition to the Google apps and services you're already used to, similar Hangouts and Drive, yous also have access to things like Google Sites, the Admin Panel, and Google Vault.

In particular, the Admin Console adds a lot of extra functionality to the sharing functions in Google Apps, in addition to insights and reporting and complimentary back up. Meanwhile, the Vault is an addition archive service that saves all business communications, should y'all need them.

To larn more about what you tin practise with Google Apps Unlimited and Google Apps for Teaching, read our article on the thing. For more on the latest in education and tech, browse our blog, and book a meeting here  to discuss our services.

Source: https://www.appsadmins.com/blog/how-to-monitor-document-downloads-in-google-drive

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